Lead capture and follow-up
Every form, DM and email gets an answer in minutes. Each lead is scored and lands in your CRM with notes attached.
Typical win · replies in minutes, not days
01 / The problem
Smart people, stuck doing copy and paste.
- 01Copying the same details between five different apps.
- 02New leads waiting a day or two for a reply.
- 03Monday mornings lost to building the same report.
- 04Invoices chased by hand, one email at a time.
- 05A Zapier setup that breaks, and nobody knows why.
None of this needs a person. It needs a system.
Plugs into the tools you already pay for
We connect Gmail, Outlook, Slack, HubSpot, Salesforce, Pipedrive, Notion, Airtable, Google Sheets, Shopify, Stripe, QuickBooks, Xero, Calendly, Typeform, WhatsApp, n8n, Make, OpenAI and Claude.
02 / What we automate
If it happens every week, it can run itself.
Inbox and support triage
AI reads incoming messages, sorts them, drafts replies, and only pings a person when it matters.
Typical win · your team sees only what needs them
Reports and dashboards
Numbers pulled from every tool, cleaned up, and in your inbox each morning.
Typical win · Monday mornings back
Invoices and back office
Invoices sent, payments matched, polite reminders chased. Your books stay current.
Typical win · nobody chasing by hand
Documents and data entry
PDFs, receipts and forms read by AI, then typed into the right place and checked.
Typical win · no more retyping
Custom AI agents
An assistant trained on your own docs and rules, working inside the tools your team already uses.
Typical win · answers on tap, in your voice
03 / Watch one run
Hold the button. Watch a lead handle itself.
A typical lead workflow, start to finish. Press and hold to run it.
- New lead email
- AI reads it
- Scores the fit
- Updates the CRM
- Books the call
Press and hold, or hold the space bar
- Waiting for a new lead...
- New message from the website form
- Read and summarized: wants help with invoicing, team of 12
- Fit score 8 out of 10, tagged as warm
- Contact and notes added to the CRM
- Personal reply sent with a booking link
- Done. Nobody on your team lifted a finger.
Example workflow. Names, times and scores are for illustration.
04 / How we work
Three steps. You stay in the loop on every one.
01 / MAP
Find the units
A free audit call. We look at how work moves through your business and find the three tasks costing you the most hours.
02 / BUILD
Make each one run
We build each workflow, test it on your real data, and walk you through it before anything goes live.
03 / RUN
Keep it running
We watch it, fix it, and improve it as you grow. You get a short report every month in plain words.
05 / Who builds it
A small team that builds it, then sticks around.
You talk to the people who build your workflows, not an account manager. Here is what you can count on.
You own everything. Accounts, workflows and docs stay in your name.
Plain-English docs. Every workflow comes with a short guide your team can read.
A human in the loop. Anything risky waits for a person to approve it.
We hear first. Every workflow has alerts, so we know when a step fails.
06 / Pricing
Clear prices. No surprise invoices.
The audit
Free
One call and a written map of what to automate first.
- How work moves today
- Your top three time sinks
- What each fix should save
The build
Fixed price per workflow
Quoted after the audit, before any work starts. You know the number up front.
- Built and tested on your data
- Walkthrough before launch
- Docs and handover included
Care plan
Monthly
Monitoring, fixes and small upgrades, so the system keeps up as you grow.
- Alerts watched for you
- Fixes when tools change
- Monthly report
Exact prices depend on scope. You always get a fixed quote before we start.
07 / Questions
What people ask before they book.
Will this replace my staff?
No. It takes the boring parts off their plate so they can do the work you hired them for. Most teams spend the time on customers and growth.
Is my data safe?
We build inside your own accounts wherever we can, give each workflow only the access it needs, and use your data for one thing: running your workflows.
What happens when something breaks?
Every workflow has alerts. When a step fails we get told first, and on a care plan we fix it, often before you notice.
We tried automation before and it broke. Why is this different?
Most setups break because nobody owns them. We test on your real data, write down how everything works, and stay on to keep it running.
Do I need to be technical?
Not at all. If you can describe how the work gets done today, we can take it from there.
How long until something is live?
Most first workflows go live within a few weeks of the audit. Simple ones can take days.
Which tools do you build with?
Whatever fits the job. Often n8n, Make or custom code, with AI models like Claude or GPT where they help. You never have to pick.
08 / Start here
Get your hours back.
Book a free audit. We will show you the three workflows worth automating first, with no pressure to buy.
Rather email us?
Or follow what we build